KENTISH CAT SOCIETY RULES
(Revised edition 1997. Amended 2002.)
1. Name and Objects
The Society shall be called “The Kentish Cat Society.” The objects of the
Society shall be to promote an active interest in the welfare and protection
of all cats, to encourage pure breeding of pedigree cats, to hold open
all-breed shows and to support the shows held by other clubs and offer
trophies. The Society shall be bound by the rules and discipline of the
Governing Council of the Cat Fancy (GCCF).
The Society shall consist of an unlimited number of annual, long-term and
honorary members, and life members who had paid the appropriate subscription
by 31st December 1990. Honorary members shall not be entitled to vote at
meetings and shall not be eligible for election to the committee.
Membership of the Society shall imply acceptance of the rules of the
3. Application for Membership
Applications may be made at any time on the form provided and the membership
subscription and entry fee shall be paid at the date of application.
All applications for membership shall be considered, and if approved by the
Committee, their names and addresses shall be recorded, such record being
open to inspection by any member of the Society.
Any member suspended under GCCF rules must apply for re-election after the
expiry of the suspension.
A member may withdraw from the Society on giving notice to the Honorary
Secretary in writing. The retiring member shall have no claim whatever
against the Society and shall be liable for the subscription for the year in
which notice is given.
5. Committee and Officers
The affairs of the Society shall be conducted on behalf of
the members by the elected officers and by twelve elected members of the
Society who shall form the Committee and who may alone vote at its
meetings. The elected officers shall be the Chairman, the
Honorary Secretary and the Honorary Treasurer. The officers shall serve for
a period of three years, one retiring each year in rotation. Elected
Committee members shall also serve for a period of three years, a group of
four retiring each year in rotation. Save for the Chairman, the officers
and other elected Committee members shall be eligible for immediate
re-election. The Chairman shall be eligible for immediate re-election for
one further term of office only. The officer and Committee members due for
election in any year and any delegate(s) to the GCCF shall be elected by
ballot at the Annual General Meeting, taking up office at the end of that
The President shall be elected for the ensuing year at the Annual General
Meeting. Vice-Presidents may be proposed and elected at any Annual General
Meeting as the members see fit. The President and any Vice‑Presidents shall
have the right to attend and speak at any Committee meeting.
Nominations to fill officer and Committee vacancies and for delegates to the
GCCF must be received by the Honorary Secretary not later than 1st February
preceding the Annual General Meeting. Delegates if not members of the
Committee shall automatically be co-opted to membership of the Committee for
their period of office.
The Committee may co-opt members of the Society to fill casual vacancies on
the Committee until the following Annual General Meeting. Co-opted members
may not vote. At its first meeting, the Committee shall appoint from among
its members the Vice-Chairman, the Honorary Cups and Show Support Secretary,
the Honorary Membership Secretary, the Honorary Minutes Secretary, and the
Honorary Welfare Officer, and others to such position as from time to time
it may deem to be necessary.
6. Powers of the Committee
All matters at Committee meetings shall be decided by a simple majority of
voting members present. The Chairman may exercise a casting vote but
otherwise shall have no vote.
The Committee shall have power to elect or refuse membership of the Society,
to resolve any matters not covered by these or GCCF rules; to suspend or to
expel any member or official; to appoint sub-committees of its members and
to co-opt to such sub‑committees others who need not necessarily be members
of the Society.
7. Duties of Officers
The elected Officers and those appointed by the Committee to other offices
shall act generally under the authority of the Committee; their duties shall
include the following:
The Honorary Secretary shall conduct correspondence on behalf of the
Society, shall keep contact with the Governing Council of the Cat Fancy and
its official journal, shall hold an up-to-date register of members, shall
service meetings as stated in rules 8 and 9 and shall keep minutes of those
The Honorary Treasurer shall hold all monies received on behalf of the
Society in accounts opened on authorisation of the Committee and shall
present a financial report to the Committee at each meeting and shall render
annually to the Committee a statement of income and expenditure and a
balance sheet covering the financial year. The Honorary Treasurer shall
also defray on behalf of the Society all expenses properly and necessarily
incurred by the officers and members of the Committee and such expenses
incurred by Society members as are considered appropriate by the Committee.
All cheques for more than an amount agreed by the Committee shall be signed
by two of the Honorary Treasurer, Honorary Secretary and Chairman. Cheques
up to that amount shall require one of these signatures only, normally that
of the Honorary Treasurer.
The Honorary Cups and Show Support Secretary shall keep a record of all
trophies held by the Society and shall arrange show support authorised by
the Committee. Members shall be responsible for the care of Club trophies
and shall deliver them up to the Honorary Cups Secretary when due.
The Honorary Membership Secretary shall receive applications for membership
of the Society and submit them to the Committee for approval and, if
approved, shall inform new members of their acceptance and supply them with
a copy of the rules.
8. General Meetings
The Annual General Meeting of the Society shall be held as early as possible
before the end of May and at a time and place fixed by the Committee. At
least fourteen days’ notice shall be given to every member of the Society.
Twelve members in addition to members of the Committee shall form a quorum.
The agenda shall be circulated with the notice calling the meeting. Voting
by proxy shall not be permissible at any meetings (except as stated under
rule 13). Only fully paid up members shall be entitled to vote.
The business conducted at the meeting shall include the adoption of the
accounts for the preceding financial year which have been checked by a
person suitably qualified to at least the standards required by the GCCF and
approved by the Committee; the setting of subscriptions and entry fees; the
appointment of the person who will check the next year’s accounts; and the
elections of those noted in paragraph 5 above.
A Special General Meeting shall be called at any time upon requisition
signed by no fewer than twelve members of the Society, specifying the exact
business for which such meeting is required, and which shall be the only
business to be conducted. Expenditure incurred shall be borne by the
signatories unless subsequently the Committee shall agree to reimburse it
from Society funds.
9. Committee Meetings
The Committee shall meet to discuss the business of the Society at least
four times a year. The quorum for Committee meetings shall be five
including one officer. Notice of each Committee meeting and its agenda
shall be posted to each member of the Committee at least fourteen days prior
to the meeting.
The Society’s financial year shall be from the 1st January to
Joint subscriptions are for husband and wife, or two members
of the same household.
Annual subscriptions shall be paid on joining and thereafter on 1st January
each year, except that members joining at or after the show in October shall
not be liable to pay a further subscription for the year immediately
Any member whose subscription is in arrears after the last day of February
shall be suspended from membership until the current subscription has been
paid. A member who has not paid by the 31st December shall be deemed to be
a lapsed member, and be required to pay a re-entry fee.
After three years, a member may pay a long-term (ten-year) subscription.
11. Show Management
For each year of their show management, Show Managers, who are not members
shall automatically become Honorary Members and shall be co-opted as members
of the Committee unless already serving in that respect.
The Show management shall be responsible to the Committee for all show
income and expenditure and for any assets held for show purposes. Show
Managers shall be under the same constraints as the Honorary Treasurer for
the opening and use of bank accounts, including the requirement of issuing
cheques under a single or double signature. The officers shall be included
as signatories on the Show bank account.
and society rosettes shall only be awarded to fully paid up members.
Trophies shall only be
presented to members who are fully paid up at the time of presentation.
Any member who fails to
return a trophy (i) on time and (ii) in an acceptable condition may, at the
discretion of the Committee, be barred from holding trophies and be liable
for the cost of any repairs.
Donated trophies shall
become the property of the Club.
13. Revision of the Rules
Any proposed alteration of or addition to the rules must be confirmed and
sanctioned by a vote of not less than two-thirds of the members at the
Annual General Meeting or Special General Meeting called for the purpose.
14. Dissolution of the Society
Fourteen days’ notice of any proposal to wind up the Society shall be given
in writing to the members and a Special General Meeting called. At this
Special General Meeting, but at no other meeting, members shall be allowed
to vote by proxy.
If the motion to dissolve the Society is confirmed by more than two-thirds
of the members voting (including those voting by proxy], the Society’s
liabilities shall be discharged and any balance of the funds shall be
divided equally among cat welfare organisations to be agreed by the members
present. Trophies shall be returned to their owners wherever possible and,
if not possible, disposed of as agreed by the Committee.
15. Surrender of Books, Records etc.
All officers, officials and members who, under these rules, have custody of
any books, documents, records, property or monies belonging to the Society
shall, on request, surrender them to the Committee.